Fondren Library has been charged with developing a plan that makes policy compliance as easy as possible. Fondren staff have developed the current workflow based on available resources and similar activities at other OA policy institutions (Fondren staff are active in the Coalition of Open Access Policy Institutions–COAPI). Library staff identify Rice faculty publications via Web of Science, Scopus, Google Scholar, and other scholarly indexing/abstracting services. They then research journal self-archiving policies (using Sherpa/RoMEO and journal websites) to determine what version of the article can be deposited in the archive. Staff immediately deposit articles published in open access journals or in journals that permit deposit of the published version (unless authors object). For articles that only allow deposit of the author’s final manuscript, occasional emails are sent to authors.
Compliance is easy!
- Find the correct version of the article. In most cases, you can deposit the author’s accepted manuscript. This is the version after peer review but before the publisher formats it in the finalized layout. Not sure where your accepted manuscript is? See the library’s guide to help you track it down in journal submission systems: http://bit.ly/AuthorManuscripts
- Send a copy of the article(s) to Fondren Library at firstname.lastname@example.org. Library staff will deposit it in the Rice Digital Scholarship Archive. You’ll receive an email with a link to the record once the article is deposited. By notifying the library that you want an article deposited, you are indicating that you have read and agreed to Fondren’s Non-Exclusive Deposit License.
- If a publisher requires that you obtain a waiver, one can be found here.