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Providing resources to support Rice's open access initiatives

Making your work available in the Rice Digital Scholarship Archive


How do authors make their work available in the Rice Digital Scholarship Archive?

It’s easy! Simply email articles to openaccess@rice.edu. Alternatively, you can deposit them yourself in the Rice Digital Scholarship Archive; contact openaccess@rice.edu.

The library is also exploring different ways to incorporate article deposits into existing faculty workflows to make it even simpler to comply with the Open Access Policy.


What version of the article is deposited?

Different publishers have different policies for what version of the article can be deposited in an institutional repository. Generally, publishers allow one of two versions:

Post-print: The final, peer-reviewed manuscript that is submitted to the publisher for publication. This is often a word processor document and is not yet formatted by the publisher.

Even though the post-print looks very similar to the published version of the article, this manuscript is often treated differently than the published version when it comes to licensing and copyright issues.

The post-print should not be confused with a “page proof.” Because the “page proof” is produced by the publisher, it can often not be deposited in an institutional repository.

Publisher’s PDF/Version of Record: The final, published version of the article. This is often a PDF, formatted by the publisher, with complete citation information.

Often, if you transferred your copyright to the publisher, you are only allowed to deposit the post-print. All open access journals (plus a few additional publishers) allow posting of the publisher’s PDF. SHERPA/RoMEO is a useful resource for identifying the publisher’s policy for a specific journal. You can also contact Fondren at openaccess@rice.edu for assistance.

Publishers may require an embargo period for any article in an institutional repository. The Rice Digital Scholarship Archive is able to honor such embargoes.


Learn more about managing article versions using the VERSIONS Toolkit (a pdf can be found here). This guide is designed to help authors as they make decisions about disseminating research online. The guide:

  • provides advice on managing manuscript versions and revisions
  • clarifies areas of uncertainty about publisher agreements and copyright transfer
  • suggests ways to identify your work when making it available online
  • provides an extensive list of resources to help make work openly accessible